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Data Protection Notice for Bowen University Website

Effective Date: 02 | FEB | 2024
Last Updated: 02 | MAR | 2024

Bowen University (“we,” “us,” or “our”) operates this website (the “Site”). This Data Protection Notice explains how we collect, use, and protect your personal information when you use our forms or leave comments on posts or pages.

By using this Site, you agree to the terms of this Data Protection Notice.

1. Information We Collect
A. Contact Forms

When you fill out a contact form on our website (e.g., Admissions Inquiry, General Contact, or Support Forms), we may collect:

  • Full Name
  • Email Address
  • Phone Number
  • JAMB Registration Number (for admissions forms)
  • College/Programme of Interest
  • Any other information you voluntarily provide in the message body
B. Comments

When you leave a comment on a blog post, news article, or public page, we collect:

  • The information you provide in the comments form (name, email address, website URL – if applicable).
  • IP address (to help detect spam).
  • Browser user agent string (to help spam detection and security).

Bowen University processes your personal data under the Nigeria Data Protection Commission (NDPC) 2019 based on:

  • Consent: You voluntarily provide information via forms and comments.
  • Legitimate Interest: Responding to inquiries, managing admissions, and preventing spam.
3. How We Use Your Information

We use the information collected to:

  • Respond to your inquiries submitted via contact forms.
  • Process admissions applications and related requests.
  • Display and manage public comments (your name and comment will be visible to other visitors).
  • Prevent spam, fraud, and abusive content.
  • Improve our website and user experience.
4. Comments and Public Visibility

Please note:

  • Your comment and your name will be publicly visible on the page where you post it.
  • Your email address and IP address are not displayed publicly but are stored for administrative and security purposes.
  • You may request anonymization or deletion of your comment (see Section 8).
5. Cookies

Our WordPress site uses cookies to:

  • Store your name, email, and website URL in your browser for 1 year to auto-fill future comments.
  • Track form submissions to prevent duplicate entries.

You can disable cookies in your browser settings, but this may affect form functionality.

6. Data Retention
  • Contact form submissions: Retained indefinitely for record-keeping and response tracking, unless a deletion request is made.
  • Comments: Retained indefinitely along with metadata (to automatically approve follow-up comments).
  • IP addresses: Retained for up to 30 days for security logs, unless a legal obligation requires longer retention.
7. Who Has Access to Your Data

Your data may be accessed by:

  • Authorized Bowen University administrative and digital services staff.
  • Third-party service providers (e.g., hosting provider, spam detection service like Akismet).
  • Law enforcement authorities if required by Nigerian law.

We do not sell, trade, or rent your personal data to third parties.

8. Your Rights (Under NDPC)

You have the right to:

  • Access – Request a copy of your personal data we hold.
  • Rectification – Correct inaccurate or incomplete data.
  • Erasure – Request deletion of your form submissions or comments.
  • Restrict processing – Limit how we use your data.
  • Object – Withdraw consent for future processing.

To exercise these rights, contact our Data Protection Officer at: [email protected]

Our website may contain links to external sites (e.g. JAMB site). We are not responsible for their privacy practices. Please review their policies separately.

10. Security

We implement reasonable security measures (SSL encryption, secure hosting, access controls) to protect your data. However, no internet transmission is 100% secure. You submit information at your own risk.

11. Protection of Children’s Data

Our website is not directed at children under 13. If we discover we have collected data from a child without parental consent, we will delete it promptly.

12. Changes to This Data Protection Notice

We may update this Data Protection Notice. Changes will be posted on this page with a revised “Last Updated” date. Significant changes will be notified via website notice.

13. Contact Us

For data protection-related questions, data requests, or complaints:

Data Protection Officer
Bowen University
PMB 284, Iwo, Osun State, Nigeria
Email: [email protected]

For Further Information:

Refer to the Nigeria Data Protection Commission (NDPC) at ndpc.gov.ng or read the Nigeria Data Protection Act (NDPA).